Moving office to London can be done quite easily. It can be a seamless transition if you take some time and plan the business relocation carefully enough and you can enjoy a move with a guaranteed success. You should not let the movers do all the planning and work on your behalf. Instead, retain the control over your move and delegate tasks wisely to your chosen contractors and your own employees. If you work in cohesion with your man and van, then you can perform a superb move – one that is fast and efficient – and enjoy a safe trip to London. Setting up shop would actually be much harder than the relocation to the new office. The move itself could be a breeze, especially if you have the right moving checklist:
2 Months Prior to Moving Day
- This is where you decide upon the actual moving day. Check with your employees and calendar and fix a date that should stay fixed till the end of the relocation process. Build the entire move to your new London office around that single date.
- Inform partners and customers. Make sure everyone relevant to your business knows about the move. They have to be informed where and how they can reach or find you.
- Inform your employees. Some employees might not like the idea of moving to London, of course. You should leave them time to organise their lives and decide what they want to do next.
- Research removal services. Don’t make up your mind about a man with a van just yet, simply check your options. You will have plenty of time to choose later. Now you only need to know all about the prices and offers you can get, and also any potential discounts you would be offered.
- File for any required documents, passports, ID changes, licenses, or permits. Moving to a new area means that you might have to acquire new legal papers, so do your research and get what is needed in a timely manner.
1 Month Prior to Moving Day
- Inform utility services and service providers about the move. Have them set up the new office in London and have it ready before the office relocation so that everything is up and running when you get there. You wouldn’t want to move to the new office space and find you have no internet connection now, would you?
- Choose the removal company. It’s time to make up your mind about that moving van and men. After a month of research you should have a good idea about who to get for the job. Book the date with the company representatives and discuss all the details of your relocation. Make sure that they are informed about the volumes and types of items that have to be moved, as well as about any special requirements you may have as to timings and the way your equipment should be handled.
- Start packing. Non-essentials can be gathered up and packed in boxes or crates. You can even do the move gradually and get a man with van London service to get all non-essentials to the new place so that you have to spend less time and money later on the actual move. Your office storage and the documents that are not in immediate use, for instance, can be taken to the new office earlier on, thus minimising the amount of work to be done on moving day.
- Get a parking permit (if needed). If your new office is in an area that in any way resembles the ones around London’s Odeon cinema, or The Bentall Centre, then you will need a permit so that you have a place to park the removal van and keep it there till all the unloading is done.
1 Week Prior to Moving Day
- Confirm the date of the move with all the utility services, with the internet service provider, and with the moving company. You want everything to be ready by the end of the week.
- Find a cleaning service. Once you do move out, you want someone to sweep after you so that you can get your deposit back if you were renting the office space.
And this is where it all ends. Pack the remaining equipment and hardware, wait for the man and van teams to arrive and start loading. One trip through London later and you will be at the new office building where you have to do everything in reverse order. If you were thorough enough with the planning, the downtime should be a pleasant minimum. With a bit of effort and a carefully planned schedule, your office move should not cause you or your customers any considerable inconvenience.